Studio Coordinator (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is a hands-on Studio Coordinator position supporting both studio operations and senior leadership at Rare Studio, Twycross.

The successful candidate will act as a mix of:

• Executive Assistant
• Office/Studio Coordinator
• Operations Coordinator
• Events & Logistics Coordinator

The role requires someone who can confidently support senior leaders while also managing practical operational activities such as meetings, offsites, events, travel, suppliers, invoices, and studio administration.

Additional Details:

Location: Rare Studio, Twycross

Contract: 18 months

Pay Range: £18 - £ 20/Hr (PAYE)

Weekly Schedule: 20 hours

Work Type: Hybrid (4 days per week, 4 hours per day)

Key Responsibilities

Executive & Leadership Support

• Manage complex calendars for studio leadership
• Coordinate leadership meetings, workshops, planning sessions, and offsites
• Arrange agendas, logistics, meeting materials, and follow-up actions
• Track actions and ensure completion

Studio Operations

• Keep studio administration running smoothly
• Maintain trackers, schedules, reports, and documentation
• Coordinate day-to-day operational activities
• Improve and streamline processes where possible

Events & Engagement

• Organize All Hands meetings
• Coordinate internal events and team activities
• Manage venues, catering, suppliers, attendees, and communications
• Support employee engagement initiatives

Travel & Visitor Coordination

• Arrange domestic and international travel
• Manage accommodation, transport, itineraries, and logistics
• Coordinate studio visitors and external guests
• Track travel spend and reporting

Finance & Procurement Administration

• Process expenses
• Manage invoices and purchase orders
• Coordinate with suppliers and vendors
• Track budgets and spending

People & Culture Support

• Support employee communications
• Assist with absence administration
• Support shared team inboxes and operational processes

Must-Have Skills (Non-Negotiable)

Experience Supporting Senior Leadership

• Managing diaries/calendars
• Coordinating leadership meetings
• Supporting workshops and planning sessions
• Organizing leadership offsites

Logistics & Coordination

• Events
• Meetings
• Travel
• Vendor coordination
• Operational administration

Stakeholder Management

• Working directly with senior leaders
• Following up on actions
• Managing competing priorities
• Communicating with internal and external stakeholders

Administration & Financial Processes

• Purchase Orders (POs)
• Invoice processing
• Expense management
• Budget tracking

Organization & Communication

• Strong written communication
• High attention to detail
• Ability to juggle multiple workstreams simultaneously

Nice-to-Have Skills

• Gaming, creative studio, media, technology, entertainment industry background
• Experience supporting large studio environments
• HR/People Operations exposure
• Facilities coordination experience
• Visitor and hospitality management
• Event management software/tools exposure

Experience Level Guidance

Ideal Experience

• 3+ years in a coordination-focused role

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

18 - 20 GBP hourly