Executive Administrative Assistant 3 (contract)

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary
This is a senior Executive Assistant / Executive Business Administrator role supporting two senior leaders within Microsoft’s Cloud Operations + Innovation (CO+I) organization in EMEA.

The person will act as a trusted partner to executives, owning complex calendars, international travel, events, communications, expenses, and business operations. The role requires someone who can independently manage competing priorities, interact confidently with senior stakeholders, and keep a fast-moving organization running smoothly.

Additional Details
Location: Dublin 18, D

Work Type : Onsite

Pay Range: €178 - €201/ Daily (PAYE)

Weekly Schedule: 40 hours

Key Responsibilities
Executive Support

• Manage highly complex executive calendars
• Prioritize meetings and resolve scheduling conflicts
• Handle confidential and sensitive information
• Coordinate leadership meetings and business reviews

Travel Management

• Arrange international and domestic travel
• Build detailed travel itineraries and agendas
• Manage last-minute travel changes and escalations
• Coordinate with executive travel teams and stakeholders

Event & Offsite Management

• Plan leadership meetings, team events, and offsites
• Manage budgets and logistics
• Coordinate communications and attendance
• Track post-event outcomes and follow-up actions

Cross-Functional Coordination

• Act as liaison between executives and business partners
• Coordinate across Engineering, Operations, Procurement, Finance, and HR
• Drive communication and follow-up on key initiatives
• Represent the executive office professionally

Budget & Expense Management

• Own executive expense processing
• Ensure adherence to company policies
• Support budgeting and headcount planning
• Partner with Finance on operational planning

Rhythm of Business (ROB)

• Manage annual business cadence and leadership reviews
• Coordinate leadership meetings and fiscal planning cycles
• Track action items and governance processes
• Maintain organizational planning calendars

Office & Onboarding Support

• Support onboarding activities
• Coordinate workspace requirements
• Manage office-related requests and logistics

Experience
Must-Have Skills (Non-Negotiable)

• 5+ years supporting senior executives or leadership teams
• Experience in large, matrixed organizations
• Experience managing multiple stakeholders simultaneously

Executive Administration

• Complex calendar management
• International travel coordination
• Expense management
• Executive-level meeting support

Technical Skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft Office Suite

Communication

• Professional communication with senior leaders
• Strong written communication
• Stakeholder management across functions
• Ability to handle confidential information

Event Coordination

• Planning leadership meetings
• Offsite and event management
• Vendor coordination
• Budget oversight

Nice-to-Have Skills

• Experience supporting VP-level or GM-level leaders
• Experience within Microsoft or another large technology company
• Experience supporting geographically distributed teams
• Knowledge of finance and budgeting processes
• Experience working in Datacenter, Infrastructure, Cloud, Operations, or Engineering organizations
• Exposure to EMEA regional operations

Ideal Experience
Experience Level Guidance

• 5-10+ years in Executive Assistant or Executive Business Administrator roles
• Has supported Directors, VPs, GMs, or C-suite leaders
• Has worked in multinational companies

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range
178 - 201 EUR daily