Talent Acquisition Coordinator

Who you are

• Coordination experience: You bring deep experience in talent coordination or a closely related role, ideally in a fast-paced environment
• ATS expertise: You have experience with in-house Applicant Tracking Systems
• High-volume scheduling: You have experience scheduling interviews at scale, across multiple roles simultaneously
• Candidate-first communication: You communicate with candidates and business stakeholders with a genuine "customer first" mindset
• Prioritization & problem-solving: You prioritize competing tasks efficiently and identify and resolve problems quickly
• Process improvement mindset: You naturally look for ways to improve TA processes and initiatives
• AI fluency: You have hands-on experience using AI to improve your workflow, and the sound judgment to know exactly when to rely on it and when to step in yourself
• Organizational skill: You manage multiple stakeholders and a full workload without dropping details
• Language: You are business-fluent in English

What the job involves

• Working in HR within an organization that builds market-leading HR technology solutions offers a unique opportunity. As valued partners at Personio and thought leaders in the HR industry, our People team not only powers the growth of our company but also directly influences the future of the industry
• We're looking for a motivated, talented, and innovative Talent Acquisition Coordinator (d/f/m) to deliver first-class coordination support for our talent acquisition teams. In this role, you must be able to work independently, take hands-on approaches, pay high attention to detail, and interact effectively with candidates, hiring managers, and business leaders on all levels. With that, we lay the foundation to hire the best talent for Personio!
• Seamless coordination: You deliver a seamless interview and hiring process for on- and offsite candidates, orchestrating all parties involved
• Complex case management: You manage complex interview cases while ensuring a great candidate experience throughout the whole interview lifecycle
• Data-driven improvement: You improve our hiring SLAs using data such as candidate feedback, time to hire, and interview capacity to deliver an excellent candidate and stakeholder experience
• Process gatekeeping: You balance business requirements and candidate experience as the hiring process gatekeeper
• Automation & innovation: You drive automation of repetitive tasks, from interview scheduling tools to candidate communication materials
• AI-enabled efficiency: You use AI tools to streamline scheduling, communication, and other repetitive TA tasks, freeing up time for high-touch candidate and stakeholder work
• Infrastructure ownership: You help maintain our talent acquisition infrastructure, including assets and settings within our ATS, CRM, and other TA-wide tools
• Training enablement: You support, develop, and maintain internal TA interview training initiatives to enable a best-in-class interview process

Benefits

• Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
• Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
• Make an impact on the environment and society with Impact Days
• Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
• Connect with your fellow Personios at regular company and team events like All Company Culture Week and local year-end celebrations
• Engage in a high-impact working environment with flat hierarchies and short decision-making processes
• Find your best way to work with our office-led, and remote-friendly PersonioFlex!