Payroll Data Administrator - Benelux (12 Month FTC)

About Remote

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease.

We make it possible for businesses of all sizes to recruit, pay, and manage international teams.

With our core values at heart and future-focused work culture, our team works tirelessly on ambitious problems asynchronously around the world.

You can find Remoters working from 6 different continents (Antarctica left to go!), and all of our positions are fully remote.

With innovation as one of the core values, we have built automation and AI capabilities into the requirements for every role.

We encourage every member of the Remote team to bring their talents, experiences, and culture to the table to help us build the best-in-class HR platform.

If you are energetic, curious, motivated, and ambitious, be part of our world.

Apply now and define the future of work!

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What this job can offer you

The Payroll Data Administrator is an entry-level individual contributor responsible for accurate, timely payroll execution.

You follow established SOPs and checklists to perform data entry, document handling, and routine transactions across the pre-pay run and post-pay phases, building foundational country and systems knowledge as you go.

In this entry-level role, you provide essential support to accurate, timely payroll delivery: you keep records audit-ready, meet your deadlines, and escalate exceptions early so issues are caught before they reach employees.

You partner closely with senior colleagues who guide your development and own the more complex work, contributing to a reliable, high-accountability team environment.

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What you bring

• Understanding of payroll fundamentals, SOPs, checklists, and data privacy requirements.
• Understanding of statutory settings, earnings and deductions, and banking validations.
• Able to execute routine data entry and validations accurately and on time.
• Competent in Google Sheets or Excel with strong attention to detail and organizing habits.
• Collaborative communicator who escalates exceptions early and learns quickly from feedback.
• Reliable, detail-oriented, and calm when working to deadlines.
• Comfortable adopting new tools and AI-assisted workflows as they are introduced.
• Fluent in English; French and/or Dutch is a plus.
• Aligned with Remote's values and department competencies and with asynchronous ways of working.

Tools & Systems

• Core: Google Workspace (Sheets, Drive), Microsoft Excel, Notion, Slack, Zendesk, Monday.com.
• Payroll software: Apsal, Easypay, AFAS.

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Key Responsibilities

Payroll Execution & Data Integrity

• Execute pre-pay run and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time.
• Enter standard inputs (timesheets, allowances, deductions) and validate source data against records.
• Run predefined checks and reconcile basic variances, escalating anything outside your scope.

Controls, Compliance & Documentation

• Create and maintain employee payroll records and evidence to audit standards.
• Execute documented payroll processes and flag when documentation is out of date.
• Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or country equivalents).

Payroll Administration

• Support expense management and approvals processing and routing items accurately and on time.
• Perform routine data reconciliation, checking inputs and records against source data.
• Manage mail and payroll correspondence, preparing, sending, and filing accurately.
• Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision.

Collaboration & Growth

• Work effectively within the team, following guidance from senior colleagues and applying feedback.
• Communicate progress and blockers clearly in team channels and updates.
• Identify minor process gaps and suggest improvements.
• Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn.

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Practicals

• You’ll report to: Manager Payroll Operations - Benelux
• Team: Payroll
• Location: EMEA
• Start date: As soon as possible

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Application Process

1. Interview with recruiter
2. Interview with future manager
3. Interview with team members (no managers present)
4. Bar Raiser Interview
5. Prior employment verification check

#LI-DNP

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Pay Transparency

Remote's Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate.

We do not agree to or encourage cheap-labor practices and therefore ensure to pay above in-location rates.

We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance, our salary bands seem quite wide — here is some context.

At Remote, we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while hiring globally.