Executive Assistant

Who you are

• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

What the job involves

• We are looking for an exceptional, self-driven Executive Assistant to support a senior leader in our fast-growing EU Stores Retail Hardlines organization
• This is a high-impact role that calls for attention to detail, sound judgment in ambiguous situations, and the ability to juggle multiple competing priorities while consistently meeting tight deadlines
• The right person brings a strong sense of ownership and bias for action, stays composed under pressure, and treats confidential information with the highest discretion
• You will act as a seamless extension of the leader you support and partner closely with other Executive Assistants across the organization
• Success in this role means anticipating needs before they arise, driving process improvements that create capacity for the leadership team, and building trusted relationships at every level of the company
• 1. Own and manage a complex, fast-changing executive calendar across multiple time zones
• 2. Coordinate domestic and international travel, itineraries, and expense reporting
• 3. Plan and run team activities and events — staff meetings, all-hands, off-sites, and team social events
• 4. Track key deliverables and follow up to drive them to completion
• 5. Act as a trusted business partner to the leader and the wider leadership team
• 6. Exercise high judgment and make sound decisions in an ambiguous, fast-paced environment
• 7. Look around corners to anticipate needs and identify areas for improvement
• 8. Partner with recruiting, other EAs, and cross-functional teams to support the broader organization
• 9. Manage team space, logistics, and ad hoc project coordination