Office Manager

ABOUT HAPPYROBOT HappyRobot is the infrastructure for enterprises to build and orchestrate AI workforces.

Our AI workers don't just communicate - they make decisions take action and run operations autonomously across voice email and enterprise systems.

Born in Y Combinator (S23) and backed by a16z and Base10 with over $60M raised we power critical operations for global enterprises worldwide.

Our platform is battle-tested in the most demanding environments - where AI has real consequences.

We started in logistics built our own voice stack models and orchestration layer from the ground up and are now bringing that infrastructure to every enterprise that runs the real economy.

Learn more about our vision in our manifesto. https://www.happyrobot.ai/blog/manifesto ABOUT THE ROLE We’re looking for a highly organized proactive and resourceful Office Manager to keep our operations running smoothly.

This is a unique opportunity to work closely with leadership in a fast-paced high-growth environment.

KEY RESPONSIBILITIES - Oversee day-to-day office operations including supplies equipment and vendor management - Serve as the first point of contact for employees guests and external partners - Coordinate company events team-building activities and offsites - Manage relationships with vendors landlords and service providers - Support People Ops with onboarding new hire setup and employee experience initiatives - Ensure the office environment is welcoming safe and aligned with company culture - Assist leadership with administrative support as needed QUALIFICATIONS - 3+ years of office management administrative or operations experience (startup experience preferred) - Excellent organizational and multitasking skills with strong attention to detail - Strong communication and interpersonal skills; a team player who enjoys supporting others - Comfortable with technology and productivity tools (Google Workspace Slack etc) - Proactive problem-solver who thrives in a dynamic fast-paced environment - Ability to handle confidential information with discretion WHY JOIN US? - Opportunity to work at a high-growth AI startup backed by top investors. - Rapidly growing and backed by top investors including a16z Y Combinator and Base10. - Ownership & Autonomy - Take full ownership of projects and ship fast. - Comprehensive Benefits - Healthcare dental vision coverage. - Top-Tier Compensation - Competitive salary + equity in a high-growth startup. - Work With the Best - Join a world-class team of engineers and builders.

OUR OPERATING PRINCIPLES Extreme Ownership We take full responsibility for our work outcomes and team success.

No excuses no blame-shifting — if something needs fixing we own it and make it better.

This means stepping up even when it’s not “your job.” If a ball is dropped we pick it up.

If a customer is unhappy we fix it.

If a process is broken we redesign it.

We don’t wait for someone else to solve it — we lead with accountability and expect the same from those around us.

Craftsmanship Putting care and intention into every task striving for excellence and taking deep ownership of the quality and outcome of your work.

Craftsmanship means never settling for “just fine.” We sweat the details because details compound.

Whether it’s a product feature an internal doc or a sales call — we treat it as a reflection of our standards.

We aim to deliver jaw-dropping customer experiences by being curious meticulous and proud of what we build — even when nobody’s watching.

We are “majos” Be friendly & have fun with your coworkers.

Always be genuine & honest but kind. “Majo” is our way of saying: be a good human.

Be approachable helpful and warm.

We’re building something ambitious and it’s easier (and more fun) when we enjoy the ride together.

We give feedback with kindness challenge each other with respect and celebrate wins together without ego.

Urgency with Focus Create the highest impact in the shortest amount of time.

Move fast but in the right direction.

We operate with speed because time is our most limited resource.

But speed without focus is chaos.

We prioritize ruthlessly act decisively and stay aligned.

We aim for high leverage: the biggest results from the simplest smartest actions.

We’re running a high-speed marathon — not a sprint with no strategy.

Talent Density and Meritocracy Hire only people who can raise the average; ‘exceptional performance is the passing grade.’ Ability trumps seniority.

We believe the best teams are built on talent density — every hire should raise the bar.

We reward contribution not titles or tenure.

We give ownership to those who earn it and we all hold each other to a high standard.

A-players want to work with other A-players — that’s how we win.

First-Principles Thinking Strip a problem to physics-level facts ignore industry dogma rebuild the solution from scratch.

We don’t copy-paste solutions.

We go back to basics ask why things are the way they are and rebuild from the ground up if needed.

This mindset pushes us to innovate challenge stale assumptions and move faster than incumbents.

It’s how we build what others think is impossible.

The personal data provided in your application and during the selection process will be processed by Happyrobot Inc. acting as Data Controller.

By sending us your CV you consent to the processing of your personal data for the purpose of evaluating and selecting you as a candidate for the position.

Your personal data will be treated confidentially and will only be used for the recruitment process of the selected job offer.

In relation to the period of conservation of your personal data these will be eliminated after three months of inactivity in compliance with the GDPR and legislation on the protection of personal data.

If you wish to exercise your rights of access rectification deletion portability or opposition in relation to your personal data you can do so through security@happyrobot.ai subject to the GDPR.

For more information visit https://www.happyrobot.ai/privacy-policy By submitting your request you confirm that you have read and understood this clause and that you agree to the processing of your personal data as described.