Executive Assistant

Who you are

• We’re looking for a partner—someone who’s proactive, curious, and always thinking, “there’s probably a better way to do this.” If you enjoy making chaos feel organized, finding smarter ways to work, particularly using GenAI, and eliminating manual, repetitive tasks, you’ll fit right in
• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

What the job involves

• The Commercial Sector & the Product Team within the Amazon Business organization, are looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization
• We are looking for someone to support two Directors, one based in Milan, the other based in Luxembourg
• We’re a team of good humans who like working with other good humans
• We care about doing the right thing, taking ownership, and building trust; and we try not to take ourselves too seriously along the way
• This isn’t your typical EA role. We’re not looking for someone to just manage calendars and inboxes (though yes, those matter too)
• Amazon Business has a bold vision for the future, and huge runway for growth
• If you are looking for growth opportunities, and want to be a strategic thought partner, this is your EA role!
• Own and expertly manage complex, dynamic calendars for two leaders with distinct yet interdependent portfolios—protecting focus time, sequencing meetings strategically, and resolving scheduling conflicts with sound judgment
• Build strong, trusted working relationships with EAs across AB and multiple VP partner teams across WW Amazon (US, EU, IN, JP)
• Drive continuous improvement by designing and implementing new mechanisms, processes, and tracking systems that enhance team effectiveness
• Own Commercial & Product team mechanisms including xBRs and All-Teams
• Own travel for both leaders, and plan and execute team events
• Oversee team space planning
• Own complex calendars across time zones, coordinate high-stakes meetings with senior leaders, and track critical deliverables
• Manage domestic and international travel, wrangle expense reports, and handle space planning as the org evolves
• Anticipate needs before they're asked, handle urgent requests without breaking a sweat, and coordinate across teams without needing the full picture
• Work with GenAI to improve manual processes